Fundraiser Details and FAQ's

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The Problem

We have a unique opportunity to solve a major logistical issue facing the Round Rock High School Dragon Band. Each week during the marching season, the band rents up to FIVE 26-foot box trucks to haul its equipment. Each day that we rent a single truck it costs the band approximately $300. Last year, we spent over $15,000 to accommodate the band's equipment transportation needs. It also takes many volunteers to pick-up and return the trucks on time. As you can imagine, all of this takes a lot of coordination, manpower and a large amount of financial resources. We also recognize that our band is not effectively able to promote the community, city, school, or program when it travels because instead of a truck that looks like the Dragon Band, our trucks promote the company we rent from.


* Not final design

The Solution

After some research and looking into a number of ways to reduce the costs and efforts associated with our equipment transportation needs, we decided the most beneficial solution would be to purchase a used full-size semi-trailer as well as our own used 26-foot box truck (much like the trucks the band usually rents).

Why both?

The 28-foot box truck is used all year long and is the most versatile way to move equipment for our smaller ensembles. This is the truck we use to move equipment to the Performing Arts Center for a concert and to move the percussion instruments for Solo & Ensemble. We will also use this truck during marching season to move props and other equipment for each football game and band contest.

The semi-trailer will replace 2-3 box trucks that we currently rent on a weekly basis during the marching season. It will be most useful when we are moving the full band, its instruments, and its equipment. Together, the box truck and trailer will meet the most common needs of the band any time it leaves the school.

 

The Costs

The transportation committee met several times and divided up all of the research necessary to come up with realistic estimates for the purchase of these vehicles. They met and discussed truck needs for band, researched costs of trailers and box trucks, contacted insurance companies to get quotes, spoke with high school and district personnel about places to store them, and contacted 16 other band programs from around the state to gather additional information on their trailers and/or box trucks.

If we raise more we can do more

 Amount Raised

Amount Raised

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Additional Details

All donations are tax deductible gifts made directly to the Round Rock Band Boosters. Money collected from this fundraiser will be earmarked specifically to purchase and outfit both a 26’ Box Truck and a full-sized semi-trailer. Additional money raised beyond the $100,000 goal will be used toward the ongoing budget of the Round Rock Band Boosters. Once the vehicles are purchased they will be outfitted to best meet the needs of the band. This will include installing ramps and compartments within the vehicles, ensuring they are road ready, and painted or wrapped to best represent the Dragon Band, RRHS and the city of Round Rock.

The deadline for contributions is May 16th 2018. In the event that we have not met the $100,000 fundraising goal by this time, it will be up to the discretion of the Round Rock Band Boosters to either decide to extend the deadline or make a purchase with the funds raised. It will be the up to the discretion of the Round Rock Band Boosters to purchase one of the vehicles if the entire amount is not raised. If we still have not raised enough money to make a purchase by July 1st 2018, all proceeds collected will be carried over to the next fiscal year and that booster organization will vote on how to proceed with the funds. As soon as we have reached the $100,000 goal, the fundraiser will be suspended and the Band Boosters will purchase both the box truck and semi-trailer.


Dragon Band Growth & Success

Round Rock High School has continued to grow year over year for the past decade. In fact, next year’s freshman class is predicted to be the largest in school history with over 1,000 incoming students. The Round Rock Dragon Band consistently represents 12% of the entire student body, making it the largest student organization on campus and the entire district. In just 10 years time the size of the band program has doubled. With that growth the band has also grown into one of the premier high school band programs in the entire country.

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Representing Round Rock ISD, the entire city of Round Rock and the great state of Texas, in just the past 5 years the band has been a Bands of America Grand Nationals Finalist three times, was a featured band in the 2015 Tournament of Roses Parade in Pasadena California, and was awarded the internationally recognized Sudler Shield from the John Philip Sousa Foundation. The band is also a regular finalist in Regional, Area, and Statewide competitions.

The Round Rock Dragon Band represents the very best of today’s youth and many of tomorrow’s leaders. The participants in the band are regularly among the top of their classes academically. Many members of the band are involved in other activities and honor societies including the National Honor Society, Mu Alpha Theta, and the Tri-M Music Honor Society. A large percentage of band members participate in Advanced Placement (AP) or dual-credit college courses. Individual achievement in music is also common within the band program. Each year a large percentage of the band participates in the regional and state Solo & Ensemble competition as well as UIL Region and Area competitions. In just the past two years the band has sent 14 students to the TMEA (Texas Music Education Association) All-State conference.

The success of the Round Rock Dragon Band program has consistently been supported by the Round Rock Band Boosters. The Band Boosters provide the financial and volunteer support the band requires to function. Currently, the band program receives over 40% of its annual budget, nearly $200,000 annually, from the Round Rock Band Boosters. That money is raised throughout the year by the booster organization through various fundraisers in the community. The annual budget only covers current needs and cannot account for growth or new equipment purchases. It is only when the organization exceeds it’s fundraising goals that it can offer to purchase items off of the band’s growing wishlist. And for the past five years, the top two items on the band’s wishlist have been a box truck and a semi-trailer.


Frequently Asked Questions

Q: How much will this cost?
A: We are currently budgeting $100,000 to cover the costs of purchasing and outfitting both the truck and semi-trailer. Ongoing costs associated with owning the vehicles is being finalized. We anticipate using some of the savings we will see by not renting as many box trucks to offset the costs of ownership. Overall fuel costs should also be less because we will use fewer vehicles. Additional costs are possible and we will budget for them accordingly as we finalize the details.

Q: Why do we need both a box truck and a semi-trailer?
A: The 26-foot box truck is used all year long and is the most versatile way to move equipment for our smaller ensembles. This is the truck we use to move equipment to the Performing Arts Center for a concert and to move the percussion instruments for Solo & Ensemble. We will also use this truck during marching season to move props and other equipment for each football game and band contest.

The semi-trailer will replace 2-3 box trucks that we currently rent on a weekly basis during the marching season. It will be most useful when we are moving the full band, its instruments, and its equipment. Together, the box truck and trailer will meet the most common needs of the band any time it leaves the school.

Q: Do the trucks outweigh the other needs that we raise funds for?
A: Absolutely not. The boosters raise funds to support the general fund of the band and our funds represent over 40% of the total operating expense of the band. The additional fundraising we do throughout the year covers critical things like staff salaries and various equipment costs. This is a separate fundraiser to pay for a wishlist item. It will not change the priority of what is currently in our budget.

Q: My company matches my charitable contributions, can I have them match my donation?
A: YES of course. You should submit your donation through your companies matching program. All we ask is that you do so as soon as possible as they usually take several months to get processed. Also, please fill out a cash or check payment donation pledge by selecting a donation level so we know that you have submitted your donation. Just be sure to mention it in the additional comments field.

Q: If I donate now will I be asked for additional donations later?
A: Yes your donation will only go towards the purchase of these vehicles. We will still have various fundraisers throughout the year to support our operational expenses. 

Q: If I donate now, can I opt out of volunteer activities?
A: No, we still need our volunteers to be a successful program. Your help in working concessions, bingo, chaperoning, or loading trucks is still needed. We rely on our volunteers to help with the physical demands of the program. This is not an option to buy out of that.

Q: What will we do with the current Dragon Band trailer that is pulled by volunteers with pick-up trucks?
A: There is no plan to change anything in regards to the smaller trailer. Until such time as we decide that it is no longer useful to the organization, we will continue to maintain it and use it regularly.

Q: Are there printouts or brochures I can use to share this fundraiser with businesses and friends?
A: Yes, while you can always point friends to dragonbandboosters.com, you can also download the following files to print and use to solicit donations: Equipment Truck Fundraiser Details | Donation Levels | Donation Form | Truck Examples | Promotional Flyer